Managed Law Software & Print Solution

We understand the unique requirements of law firms and have developed cost effective solutions that work.

Cost recovery and compliance made easy. Our effective solution ensures you meet your deadlines, budgets, and confidentiality requirements with protected, client-chargeable printing.

5 ways document and print technology assist law firms by:

fully tracking and recouping print costs
utilising the most cost efficient print devices
properly managing paper flow and storage
providing adequate security of data either printed from or stored on print devices

Your legal expertise is not the only thing that goes into client matters – there is a lot of costly printing to recoup as well.

When recommending a Managed Print Solution to a potential customer, we look to:

Setup a colour output lock down to nominated users.
Create PIN coding – if required.
Fully install and configure machines by our experienced technicians – in conjunction with your IT provider.
Provide the appropriate device configured to scan correctly.

Develop a solid working relationship with your current IT provider.
Complete a pre-installation and configuration to reduce installation time and interruptions.
Provide one monthly invoice for all devices – this will often include an agreed output volume.

Our software simplifies cost recovery by integrating with popular practice management systems and allocates all print, copy, scan and fax costs to specific client codes.

Benefit from automation, monitoring & integration

On an ongoing basis we:

Monitor all devices in real time, giving meter reads, consumable levels and machine operation information.
Supply toner automatically – generally by “replacement alert” – i.e. when a toner is installed we are alerted.
Support all machines in-house with our five fully trained and accredited senior technicians.

Cover all machines (under a managed agreement) for the life of the agreement for all parts, labour, travel and toner.
Supply genuine toners and parts.
Supply appropriate software to help you manage your documents.
Provide one point of contact for all service, consumables and accounts.

Software Applications

Our solution is a simple software application that lets you take control and manage your printer, copiers and multifunction devices:

Track all activity

Your printing costs can really add up if you don’t keep an eye on everyone’s printing habits. Instantly see who is printing, what they are printing, when they printed and on which device.

Follow Me printing

Protect sensitive documents with Find-Me printing. Users print once to a global virtual queue and release securely when at the device of their choice. This means no confidential print jobs going missing or being left at the printer and no more wasted prints.

Print policies

Create intelligent rules to limit user behaviour and enforce sensible policies. Use prebuilt filters to fix simple problems like removing jobs, encourage double-sided printing or create your own custom advanced scripting logic.

Automatic invoicing

After the tracking is complete all associated billing information from your software can automatically be billed directly to the client. If you are not billing your client for this then at least you can show them what they are receiving for no charge.

Search and retrieve documents faster

Turn your scan into text-searchable and editable smart documents to retrieve information easier than ever. Plus an integrated all-in-one interface along with pre-configured scan actions to on ramp into existing business systems. With a couple of clicks at the device, users can scan documents to predefined folders, email addresses or cloud storage.

Austral Business Machines (ABM) are very fortunate to count over 28 legal industry related businesses on the Sunshine Coast as their current customers.

These customers range from single machine – outright purchase situations, through to multi-site, multi-machine fully managed environments.

We understand that you just want to get on doing what you are good at – and that is looking after your business and the interests of your customers.

From our point of view it’s not rocket science (as we have been doing it for 23 years). The formula is to cost effectively supply the appropriate device/s, fully installed and supported, with a single point of contact for everything from sales, consumables, service and accounts.

In fact, we believe that print costs should be viewed just like other essentials in your business such as electricity and telephone. i.e. an overhead that has a known monthly/quarterly cost that can be budgeted into the costs associated with running your business.

We live and breathe print and we understand your sector.

I found Austral Business Machines very helpful and efficient in the service provided to our medical centre and the advice given was very valuable in our choice of machines recommended.

Rosanna T.

We have been dealing with Austral Business for a quite a number of years now, our photocopier is a multifunctional printer/copier & is perfect for our business printing & copying needs. The staff are great to deal with nothing is ever too much trouble & they are always willing to help or give assistance. Definitely recommend if you are in need of a Multifunction photocopier or any other copy printing machine then Austral Business Machines are the place to deal with. Excellent company to deal with.

Karen S.

In an opaque industry full of dodgy sales people, this company is black and white and will only tell facts and explain pitfalls that many other industry competitors try to exploit to gain business. This is the company for all printing solutions and will only ever tailor make a package for your business purposes/cost.

Matthew K.

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Special legal industry pricing

As the Queensland authorised dealers of Kyocera devices, we have access to aggressive pricing only available to key industries like the legal sector.

Contact us for a no obligation site assessment by one of our business analysts so we can help you save money on devices and time with our business solutions.